If you’re like us and have your office in an older building, 100 feet or more in height, you may have noticed some construction going on. The New York City Local Law 26 of 2004 requires all buildings 100 feet or more in height to install sprinklers by July 1, 2019. This may mean permanently or temporarily relocating your business while your current space is retrofitted for sprinklers.
Though the law is almost ten years old, many buildings are either starting to or are in the middle of installing sprinklers. In a large building, like ours on 120 Broadway, with 40 floors, the retrofit of sprinklers can take years. It becomes a game of Tetris for the managing company, renovating floors and moving current tenants around to try to keep them in the building.
Moving is one of the most critical and difficult tasks a company can undertake. We know, we’ve moved ourselves twice since our founding in 1996 and will have to move again soon because of the sprinkler. There are many thing to consider when moving your office. IT infrastructure is a heterogeneous collection of technologies, applications and data from many different vendors. Some of these may have extended warranties, maintenance contracts and recertification that are associated with your current location. Contact your vendors early in the process, especially your phone and Internet providers. Some Internet providers require up to four months of notice.
Another consideration is how your IT equipment will be moved and when. Many moving companies will only move office equipment and personal effects and often will not move IT equipment. The IT infrastructure will have to be handled by either your in-house IT department or a third party consulting company, like R2K.
Key Success Factors for your move include knowing:
- Is your disaster recovery site available for business as usual during the relocation?
- How long can your business afford to be without functioning IT systems?
- Will your ISP be ready in time for your move?
- Do you have an email filtering service to hold your email while you are moving?
- Does the new office have sufficient space, power, wiring and cooling?
Though the new building code will be disruptive to both managing agents and their tenants, it gives and added peace of mind having sprinklers in office buildings. Just don’t have those sprinklers near your IT equipment. Servers and switches will not survive if they are flooded with water.